Operations Assistant

The Equity-League Benefit Funds (“Funds”), located in New York, NY (Midtown Manhattan), are currently seeking an Operations Assistant to act as support to the Director of Operations and Executive Director. The Operations Assistant will assume shared responsibilities in handling the day-to-day operations of the Funds, in accordance with the respective Trust Agreements and Plan Documents adopted by the Trustees. The successful candidate will also interact collaboratively with the other department managers and staff representatives, along with employers, professional advisors and colleagues, at all levels, both inside and outside the organization.

The Operations Assistant position is a primarily remote opportunity with the need to come into the office (located in the Times Square are of Midtown Manhattan) once per week, on average. This would include occasionally attending in-person, quarterly meetings with the Funds’ Board of Trustees.

The Equity-League Benefit Funds are a not-for-profit organization whose primary purpose is to provide benefits to eligible actors and stage managers who are members of Actors’ Equity Association. The Funds provide eligible members with Health (medical, dental, vision and supplemental workers’ compensation), Pension (lifetime monthly income), and 401(k) (accounts in which to accumulate tax deferred income and/or employer contributions in a variety of investment vehicles) benefits. The Funds are a completely separate entity from the Actors’ Equity Association and jointly managed by Trustees appointed in equal number by the Actors’ Equity Association and Broadway League, the latter representing the hundreds of employers who contribute to the Funds. To learn more about the Funds, please visit https://equityleague.org/.

Responsibilities

• Provide day-to-day operational oversight of administrative areas/departments for the Funds, assuring the provision of high-quality services to all of the Funds’ constituents, and the delivery of those services in a timely and cost-effective manner.
  
• Assure compliance with all laws and regulations impacting the Funds, such as COBRA, HIPAA, and the promulgations of ERISA, the IRS and the DOL.
  
• Maintain a thorough and detailed understanding of all plan provisions and requirements for all Funds. Serving as an additional level of support with regard to plan benefits administration.
  
• Attend ad-hoc meetings to keep abreast of day-to-day operational matters and proactively work with the Director of Operations to address operational issues.
  
• Assist and coordinate with the Office’s Benefit Services Department as it relates to the administration of all Plans’ rules and provisions.
  
• Assist with the weekly administration of the Health Plan’s supplemental workers’ compensation self-insured claims review.
  
• Assist with the monthly administration of coordinating with Employer Group entities as it pertains to the handling of enrollment and/or termination of health coverage for their full-time non-Union employees.
  
• Provide support and assistance to the Office’s Accounts Receivable Department as it relates to reconciliation of contributions received for all three plans.
  
• Perform additional duties and projects as assigned by the Director of Operations.
  Requirements
  

The ideal candidate will meet the following requirements:

• Work Experience: Minimum of four-six (4-6) years of experience in benefits administration/ operations, including significant experience with pension, health, and 401(k) administration, or relevant related experience is required.
  
• Educational Background: Four-year Bachelor’s Degree is required. Advanced Certifications (e.g., CEBS) is preferred
  
• Special Skills or Credentials:
  
  • Experience with multiemployer fund operations and regulatory environments administering pension, health, and 401(k) benefits.
    
  • A professional with excellent judgment and a strong work ethic.
    
  • Strong decision-making and organizational skills with the ability to optimize the use of all available resources and deliver on multiple priorities.
    
  • Strong project skills, including the ability to multi-task and prioritize effectively in order to meet deadlines.
    
  • Excellent interpersonal and communication skills, including the ability to interact with staff, at all levels of the organization, as well as outside professionals and service providers.
    
  • Detail oriented with strong analytical skills, including ability to interpret financial and operating information.
    
  • Flexible team player that is able to provide support to others.
    
  • Proficiency with current technology (especially MS Word, Excel and Outlook) and experience with benefits administration systems.
    

To Apply
The Funds offer a competitive salary ranging between $85,000-$90,000 commensurate with experience, and a comprehensive benefits package to its employees including a defined benefit pension benefit, a voluntary pre-tax 401(k) option, employer-paid health insurance, dental and vision insurance as well as generous paid time off.

The Funds are an equal opportunity employer and make employment decisions on the basis of qualifications, merit and business needs. We want to have the best available person in every job.

The Funds are committed to complying with all applicable laws providing equal employment opportunities to individuals regardless of race, color, religion and religious creed, sexual orientation, marital status, age, national origin, ancestry, citizenship, physical or mental disability, sex, gender, gender identity, gender expression, transgender status, sexual orientation, and military and/or veteran status, or any other consideration made unlawful by federal, state or local laws. This commitment applies to all persons involved in the operations of the company and prohibits unlawful discrimination by any employee of the Funds.

To apply for this position, please e-mail your resume/cover letter and salary requirements summarizing your qualifications to [email protected] with the term, “Operations Assistant Position” in the subject line.